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Articles of Association 정관

Articles of Association

(English Translation for IEEE Submission)

Chapter 1. General Provisions (English Translation for IEEE Submission)

Article 1 (Name)

The name of this organization shall be the Future Information Technology Academy (FITA), hereinafter referred to as the “Organization.”

Article 2 (Purpose)

The Organization is a nonprofit entity established to contribute to academic advancement in the fields of information and communication technology and related disciplines.

Its purpose is to promote scholarly development by bringing together alumni of Chungbuk National University and affiliated researchers to engage in academic discussions, domestic and international conferences, forums, workshops, and related activities.

Article 3 (Office)

The principal office of the Organization shall be located in Cheongju, Chungcheongbuk-do, Republic of Korea.

Research institutes or centers may be established in other regions nationwide upon resolution of the Board of Directors.

Article 4 (Activities)

To achieve the purposes stated in Article 2, the Organization shall conduct the following activities:

  • Volunteer activities for the promotion of academic advancement
  • Academic collaboration among domestic and international alumni of Chungbuk National University
  • Organization and support of domestic and international academic conferences
  • Planning and operation of domestic and international academic workshops and meetings
  • Educational and promotional activities for research collaboration among DB laboratories
  • Academic research, surveys, and studies to foster new research initiatives
  • Other activities necessary to achieve the purposes of the Organization

Chapter 2. Membership (English Translation for IEEE Submission)

Article 5 (Eligibility and Classification of Members)

  1. Individuals who agree with the purpose and founding principles stated in Article 2 and who complete the prescribed membership registration process may become members of the Organization.
  2. Detailed regulations regarding the types, qualifications, and classifications of members shall be determined separately by the Board of Directors.

Article 6 (Rights of Members)

  1. Members are entitled to participate in all academic activities organized or supported by the Organization.
  2. Members may receive materials and publications issued by the Organization and may access documents related to the Organization’s operations and academic activities.

Article 7 (Duties of Members)

  1. Members shall comply with the Articles of Association and all related regulations of the Organization, and shall carry out resolutions adopted by the Board of Directors.
  2. Members shall pay the required publication fees when submitting papers to domestic or international academic conferences, and shall pay registration fees when participating in such conferences.

Article 8 (Withdrawal and Expulsion of Members)

  1. Members may voluntarily withdraw from the Organization at any time.
  2. A member who damages the reputation of the Organization or the affiliated university may be expelled by a majority vote of the Board of Directors. The Chairperson shall report such expulsion to the next General Assembly.
  3. Individuals who lose their membership due to withdrawal or expulsion shall no longer be permitted to participate in academic meetings or activities of the Organization.

Chapter 3. Officers (English Translation for IEEE Submission)

Article 9 (Types and Number of Officers)

The Organization shall have the following officers:

  1. Chairperson: 1 person
  2. Directors: Up to 5 persons (including the Chair of the Board)
  3. Auditor: 1 person

Article 10 (Appointment of Officers)

  1. The Chairperson shall be elected by the Board of Directors. Directors shall be appointed by the Chairperson in consultation with the Executive Director.
  2. The Auditor shall be appointed by the Chairperson with the approval of the Executive Committee.
  3. The Board of Directors may appoint an Executive Director to promote the academic development activities of the Organization.
  4. The Executive Director shall act on behalf of the Board of Directors and exercise decision making authority over the Organization’s daily operations, including the activities specified in Article 4.
  5. If, due to special circumstances, the Board of Directors cannot convene and the term of an officer expires before a successor is elected, the Chairperson shall convene a General Assembly within one month in consultation with the Executive Director.
  6. Officers whose terms expire shall elect their successors within two months of the expiration date. In the event of a vacancy, a successor shall be appointed within two months from the date the vacancy occurs.

Article 11 (Dismissal of Officers)

  1. An officer may be dismissed by a resolution of the Board of Directors if they engage in any of the following acts:
    1. Acts contrary to the purpose of the Organization
    2. Acts that interfere with the Organization’s operations
  2. An officer shall be dismissed by a resolution of the Board of Directors if they engage in any of the following acts:
    1. Disputes among officers or accounting misconduct
    2. Significant improper conduct by an officer

Article 12 (Disqualification of Officers)

The following individuals shall be disqualified from serving as officers:

  1. Persons under adult guardianship or limited guardianship
  2. Undischarged bankrupts
  3. Persons whose qualifications have been suspended or revoked by court decision or other legal measures
  4. Persons sentenced to imprisonment or higher whose sentence is suspended and who are still within the suspension period

Article 13 (Term of Office)

  1. The term of office for officers specified in Article 9 shall be three years and may be renewed. However, the term of a replacement officer shall be the remaining term of their predecessor.
  2. If a vacancy occurs during an officer’s term, a successor shall be appointed in accordance with the Articles of Association, and the successor’s term shall be the remainder of the predecessor’s term. However, if the vacancy does not hinder the Organization’s operations, a successor may not be appointed.
  3. Even after the expiration of their term, officers shall continue to perform their duties with the care of a good manager until their successors are elected and assume office, to ensure continuity of the Organization’s activities.

Article 14 (Duties of Officers)

  1. The Chair of the Board shall serve as the presiding officer of the Board of Directors.
  2. Directors shall perform the following duties:
    1. Review and receive reports on the Organization’s operations and financial status
    2. Attend Board meetings, deliberate and vote on matters related to the Organization’s activities, and handle matters delegated by the Board, the Chairperson, or the Executive Director
  3. The Auditor shall perform the following duties:
    1. Audit the financial settlement and property status after academic events
    2. Audit the operation and activities of the Board of Directors
    3. Request corrective action from the Board if any irregularities or improper matters are found during audits
    4. Request the convening of a Board meeting when necessary to report or address matters related to corrective actions
    5. Provide opinions to the Board, the Chairperson, and the Executive Director regarding the Organization’s financial status and operations
  4. Directors and the Auditor may not concurrently hold each other’s positions.
  5. One of the Directors shall concurrently serve as the Secretary of the Board.

Chapter 4. Academic General Assembly (English Translation for IEEE Submission)

Article 15 (Composition of the General Assembly)

The Academic General Assembly is the primary meeting through which the Organization conducts major academic activities and deliberates and decides on key matters. It is composed of registered participants of the academic conference.

Article 16 (Types and Convening of the General Assembly)

  1. The Academic General Assembly shall be classified as either a domestic or international academic conference or workshop, depending on the nature of the event, and shall be convened by the Chairperson or the Executive Director.
  2. International academic general assemblies shall, in principle, be held at least once every two years.
  3. Domestic or international academic workshops shall be convened when deemed necessary by the Chairperson, the Executive Director, or the Board of Directors.
  4. The Chairperson or the Executive Director shall notify relevant participants of the agenda, date, and venue of the Academic General Assembly through the conference website no later than eight months prior to the meeting.

Article 17 (Presentation Requirements and Presentation Format)

  1. Unless otherwise specified by the conference committee, the Academic General Assembly shall open with the attendance of at least one third of the members who participated in the previous year, and a majority of the attending members must participate in academic paper presentations or demonstrations.
  2. Presentations at domestic academic general assemblies shall be conducted in person, except in cases approved by the Chair of the Assembly.
  3. Presentations at international academic general assemblies shall be conducted in person, but both in person and remote presentations are permitted. Remote presentations are allowed only for presenters participating from abroad.

Article 18 (Proceedings and Records of the Academic General Assembly)

  1. The minutes of the Academic General Assembly shall include the following:
    1. Date and venue of the meeting
    2. Titles of academic materials and names of presenters
    3. Agenda items and resolutions
    4. Other necessary matters
  2. The minutes shall be signed by the Chair and the attending Directors and Auditor.

Chapter 5. Board of Directors

Article 19 (Composition of the Board of Directors)

The Board of Directors shall consist of the Chairperson and the Directors.

Article 20 (Convening of the Board of Directors)

  1. The Board of Directors shall consist of regular and special meetings.
  2. A regular meeting shall be held once a year, and a special meeting shall be convened upon the request of the Auditor or at least one third of the Directors, or when deemed necessary by the Chairperson or the Executive Director.
  3. When convening a Board meeting, the Chairperson or the Executive Director shall notify the Directors and the Auditor of the purpose, agenda, date, and venue of the meeting at least seven days in advance. However, this requirement may be waived in cases of urgent necessity.
  4. Board meetings convened by the Chairperson may be held either in person or remotely.

Article 21 (Matters for Deliberation and Resolution)

The Board of Directors shall deliberate and resolve the following matters:

  1. Date and venue of the Academic General Assembly
  2. Qualifications of academic presenters
  3. Approval of short term and long term academic and operational plans
  4. Preparation of the budget and financial statements
  5. Approval of activities necessary to achieve the purposes specified in the Articles of Association
  6. Other matters related to the execution of activities and matters assigned to the Board under the Articles of Association

Article 22 (Quorum and Voting Requirements)

  1. A Board meeting shall open with the attendance of a majority of the Directors and resolutions shall be adopted by a majority vote of the attending Directors.
  2. When the Chairperson determines that urgent action is required, the Chairperson may act in consultation with the Executive Director without prior approval of the Board. Such actions must be reported to and ratified by the Board.

Article 23 (Written Resolution)

Resolutions of the Board of Directors may be adopted in writing.

Article 24 (Minutes of the Board of Directors)

  1. The minutes of the Board of Directors shall include the following:
    1. Date and venue of the meeting
    2. Names of attendees
    3. Agenda items and resolutions
    4. Other necessary matters
  2. The minutes shall be signed by the Chairperson, the Executive Director, and the Auditor.

Chapter 6. Assets and Accounting (English Translation for IEEE Submission)

Article 25 (Financial Resources)

  1. The financial resources of the Organization shall consist of registration fees and donations collected during academic conferences.
  2. Registration fees shall be funded by the registration of academic presenters and participants.
  3. Donations shall consist of monetary or in kind contributions from related individuals or organizations.

Article 26 (Management of Assets)

  1. The financial resources of the Organization shall be managed independently.
  2. The Organization’s income shall not be distributed to its members.

Article 27 (Funding Sources)

  1. The expenses required for academic conferences and the operation of the Organization shall be funded by registration fees from presenters and participants, donations or sponsorships, and other income.
  2. Registration fees for academic conferences shall be determined separately by the Board of Directors in consideration of domestic and international circumstances.
  3. Matters related to the accumulation and management of other income shall be determined by the Board of Directors.
  4. Any financial obligations outside the approved budget shall require a resolution of the General Assembly.
  5. The amounts of conference registration fees, donations, and other contributions shall be reported to the Board of Directors.

Article 28 (Fiscal Year)

The fiscal year of the Organization shall follow the fiscal year of the government.

Article 29 (Budgeting and Settlement of Accounts)

  1. The academic conference plan and the revenue expenditure budget shall be prepared and approved by the Board of Directors at least two months prior to the conference.
  2. The performance report and settlement of accounts for the academic conference shall be approved by the Board of Directors within two months after the conference.
  3. Any changes to the academic conference plan or budget shall require a resolution of the Board of Directors.

Article 30 (Accounting Audit)

  1. The Auditor shall conduct at least one annual audit of the academic conference performance and settlement of accounts.
  2. The Auditor shall report the results of the accounting audit to the Board of Directors.

Article 31 (Compensation of Officers)

Officers shall not receive compensation. However, actual expenses necessary for the performance of their duties may be reimbursed.

Article 32 (Retention of Accounting Records)

Accounting records shall be retained for five years.

Chapter 7. Administrative Office, Branches, and Research Institutes

Article 33 (Administrative Office and Branches)

  1. The Organization may establish an Administrative Office to ensure smooth operation of its activities.
  2. The Administrative Office may maintain necessary documents and materials for handling the Organization’s affairs.
  3. Matters related to the organization and operation of the Administrative Office shall be determined separately by a resolution of the Board of Directors.
  4. The Organization may establish domestic or international branches when necessary to achieve its objectives. Matters related to the types, establishment, and operation of such branches shall be determined separately by the Board of Directors.

Article 34 (Research Institute)

  1. The Organization may establish a Research Institute to effectively support the operation of academic conferences.
  2. The Research Institute may conduct research and surveys related to conference venues, schedules, participant analysis, and promotional activities, and may appoint necessary research personnel.
  3. Matters related to the organization and operation of the Research Institute shall be determined separately by a resolution of the Board of Directors.

Chapter 8. Supplementary Provisions

Article 35 (Dissolution of the Organization)

  1. The Organization may be dissolved by a resolution approved by at least two thirds of the registered members of the Board of Directors and shall report such dissolution to the competent authority.
  2. In the event of dissolution, any remaining assets shall be donated—by a resolution approved by at least two thirds of the registered members of the Board—to an organization or educational institution with purposes most similar to those of this Organization. The method of donation shall be determined by the Board of Directors.
  3. Assets not disposed of under Paragraph 2 shall revert to the national treasury.

Article 36 (Amendment of the Articles of Association)

  1. Amendments to these Articles shall be proposed with the consent of at least one third of the Directors.
  2. Amendments shall be approved by a two thirds majority of the registered Directors.

Article 37 (Applicable Regulations)

Matters not specified in these Articles shall be governed by the provisions of the Civil Act relating to organizations and the regulations concerning the establishment and supervision of nonprofit organizations.

Article 38 (Establishment of Rules)

Matters necessary for the operation of the Organization, other than those specified in these Articles, shall be determined by rules established through a resolution of the Board of Directors.

Article 39 (Restriction on Activities)

Activities necessary to achieve the purposes of the Organization under Article 4, Item 7 shall not include any political activities.

Addenda

  1. (Effective Date) These Articles of Association shall take effect on the date of approval by the competent authority.
  2. (Transitional Provision – Appointment of Initial Directors) The founding members at the time of establishment shall be deemed appointed as Directors in accordance with these Articles.
  3. (Transitional Provision – Appointment of Executive Director) Among the founding members at the time of establishment, the Chair of the Chungbuk National University Database and Bioinformatics Laboratory Alumni Association shall be deemed appointed as the Executive Director.
  4. (Transitional Provision – Membership) Members of the Chungbuk National University Database and Bioinformatics Laboratory Alumni Association at the time of establishment shall be deemed members of the Organization.
  5. (Location of Office at Establishment) The initial office of the Organization shall be located at 4th Floor, Daehyun Building, 13 Jangubong ro, Heungdeok gu, Cheongju si, and the authority to execute the lease contract shall be delegated to the founding member with representative authority.